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Responsible to maintain a well-organized and accurate accounts payable operation in a courteous, prompt, accurate and efficient manner. Involves processing of invoices, check requests and other documents for payment. Also involves varifying transactions in the paycard system are accurate and the process is complete. 1. Preparing invoices to be scanned and processed in automated accounts payable front-end system. 2. Scrutinize invoices and check requests for reasonableness and proper account numbers to insure that company policy are followed. Any exceptions should be brought to the attention of management. 3. Audit employee expense reports for compliance with company and IRS guidelines. 4. Insure all large vendor invoices are obtained and input previously to A/P monthly closes. 5. Make sure sales tax laws are followed. 6. Fill out any requests for tax or federal I.D. numbers. Make sure social security numbers are obtained from vendors for 1099 purposes. Compile non-cash prize winner and client trip information for 1099 purposes at year end. 7. Provide financial information to employees, department heads and vendors as needed. 8. Must be familiar with general ledger and budgeted account numbers so invoices can be properly allocated. 9. Process and allocate landline telephone bills for account allocation and payment. 10. Process and allocate various bills for payment. 11. Work with parent company to clear reconciling items in intercompany accounts. 12. Provide training to employees utilizing company paycards. 13. Audit paycard reports for receipt and GL coding. 14. Match paycard reports and receipts with bank billing statement. 15. Provide back up for daily mail and bank deposit. 16. Reconcile GL accounts as assigned.
Relocation costs may be covered.
Associate???s degree in Accounting or equivalent experience. ??? Minimum three years experience in accounting environment with proven ability to complete assignments in a timely, detailed, and accurate manner. ??? Computer literate, specifically with Microsoft Excel, Word and Access and have accurate keyboarding skills. Demonstrated analytical skills to work with various computer systems. ??? Ability to work well under pressure and assure both individual and joint projects are completed on a timely basis. ??? Able to maintain appropriate confidentiality and develop and maintain effective communication with staff personnel, co-workers, and others while interacting during the performance of assigned duties. Must be able to clearly and accurately communicate, receive and interpret instruction. ??? Work effectively in a team environment. ??? Maintain a positive and cooperative rapport with staff, management, and clients. ??? Consistently works hours required. Works more when required to meet deadlines including weekends, holidays, evenings, etc. ??? Project an appropriate professional appearance and demeanor. PREFERRED QUALIFICATIONS, BUT NOT REQUIRED: ??? Previous broadcast accounting experience. ??? Knowledge of Mas500 Accounts Payable and GL System.
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