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Office Manager/Receptionist/Bookkeeper Growing international equipment company has an immediate need for an Office Manager/Bookkeeper/Receptionist full time. This is a broad management and office support role with primary focus on office support, which will encompass all aspects of servicing the office and operations functions. Additional responsibilities will include assisting the sales pipeline including account management, lead follow-up, customer service and support, data updating, report customization, and general project management and support to company partners. This position will work directly with the product, sales, marketing and operations groups, and the ideal candidate must have high regard for quality and ability to propose innovative solutions based on available resources and business requirements. Primary Responsibilities ??? Manage business transactions on a day-to-day and month-to-month basis. ??? Tasks include, but are not limited to: maintaining financial records, reconciliation of receipts, processing accounts payable and managing payments to outside vendors. ??? Focus primarily on financial tracking and management via Quickbooks. ??? Assist with other financial operations and functions as determined by company management ??? Other duties include preparing and posting transactions to proper journals and cash deposits on a daily basis. ??? Assist with customer servicing, tracking, communication, and follow up. ??? Implement new reports, data types, integrations, and tools for the evolving business and managers ??? Oversee general office operations and assist with ongoing projects, initiatives, and appointments. ??? Answer company telephones and direct all incoming calls to appropriate party promptly and efficiently ??? Assist in preparing various documents and correspondence including reports, letters, memos, presentations, and other sensitive documents for managers ??? Maintain daily company communication and office organization with postal mail, emails, faxes, and other communication ??? Maintain general office supplies and order as needed ??? Support company partners and managers with special projects ??? Other duties and assignments as assigned
Relocation costs may be covered.
Skills ??? 3+ years experience in bookkeeping & proficiency in Quickbooks, general office management, executive support, and scheduling. ??? Strong analytical ability. Prior financial/accounting analysis experience mandatory ??? Experience with accounts payable, accounts receivable, and financial reports, and cash applications ??? Associate/Bachelors Degree (preferred in Accounting, Finance, or Business) ??? Fluent in Spanish beneficial (both oral and written) ??? Proficiency in Microsoft Office (Word, Excel, PowerPoint) ??? Excellent oral and written communication skills ??? Must have excellent interpersonal skills and customer service skills ??? A desire to work in international business
Please send cover letter, resume/vita to the provided email address. No phone calls please.