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As an Administrative Assistant your role will be to support our local office personnel and brokers of the Company. This will involve multiple assignments, often handling details of a confidential nature. Responsible for prioritizing projects to meet multiple deadlines in a fast-paced, team oriented environment. ??? Strong organization skills to manage multiple priorities, short deadlines; high stress ??? Strong prioritization and communication skills to manage workload from dynamic executives ??? Maintain high level of confidentiality ??? Self-motivated, initiative, team player ??? Ability to work autonomously with limited direction ??? Ability to track the progress of evolving documents over an extended period of time ??? Have advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.) ??? Type reports, proposals, spreadsheets, mass mailings and all daily correspondence ??? Meeting, event, conference call coordination as needed ??? Maintain and update assigned agents??? client/prospect database ??? Coordinate broker tour schedules ??? Ability to complete lease abstracts ??? Perform financial analysis for transactions ??? Assemble control books for completed transactions ??? Preparation of client invoices ??? Assist with general office duties as needed ??? Production of proposals, broker letters, mass mailings, marketing plans ??? Coordinate travel arrangements and process expense reports ??? Expense report preparation, submission, reconciliation and tracking ??? Identify problems and implement problem-solving resolutions with limited supervision ??? Possess analytical ability in order to gather and summarize data for reports
Relocation costs may be covered.
??? Three-Five or more years in commercial real estate research or closely related field ??? Command of local markets and business, with good understanding of macro trends and historical perspective ??? High level analytical skills and problem solving ability and written and oral communication skills ??? Experience managing people, workload, report productions and programs ??? Polished presentation skills and ability to credibly establish profile in the marketplace with clients and media ??? Ability to effectively and professionally meet client expectations and positively represent the firm ??? Ability to multi-task, succeed under pressure and effectively manage time and workload ??? Proactive and strategic thinking and ability to lead research initiatives, align research with the business and innovate research output ??? Direct client presentation and project management experience ??? Command of requisite technology including Excel, PowerPoint, and Word and database systems ??? Bachelor???s or Master???s degree in business, economics or related field required ??? Motivated and self-starting with a desire to succeed and contribute to the success of a team ??? A desire to work within a diverse, collaborative, and driven professional environment
Please send resume to firstname.lastname@example.org